business travel essay

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Trading or Business Traveling Essay Example

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For many decades, if not centuries, traveling was considered to be a sort of privilege, accessible only to the wealthy and powerful, while others had to be content with seeing places of interest not far from their place of residence and engage in occasional trips to more distant places on special occasions only. However, invention of various convenient modes of traveling and a decrease in prices on accommodation and transport, as well as a shift in social attitudes encouraged more and more people to engage in traveling for various purposes, especially during the last two centuries. Nonetheless, these various purposes stimulating traveling were often clearly distinguished with tourism and business traveling being the most prevalent types of traveling. Recently, this demarcation line between different types of traveling has become extremely blurred, and modern people are multitasking and combining different jobs and purposes simultaneously. Time has become an essential and valuable commodity that cannot be wasted, which has virtually affected all life domains.

Is Going for Trading/Business Traveling?

Moreover, the previous generation is slowly moving out of the workforce and retiring, while the millennials start playing a key role in business and other life spheres. Hence, it is also undeniable that the older generation, which is frequently called Baby Boomers in the USA, and the millennials, have different attitudes to business and traveling and the opinion if they can be combined or separated. Recent studies show, for instance, that the millennials are not satisfied with business travelling only, and tend to prefer combining leisure activities with their professional activities, thereby completely eliminating the line between business traveling and tourism. The matter is that contemporary business people can rarely afford taking lengthy vacations and they strive to remain always accessible to their employers, subordinates, and colleagues, as well as being able to arrange for personal business meetings, conference calls, and other business-related activities, even when they are formally on vacation. Therefore, it is possible to claim that, nowadays, going for trading or business is really traveling and can bring immense pleasure and exciting new experiences, while being beneficial for the professional life of individuals engaged in this kind of traveling.

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In fact, tourism industry recognized potential and shifts, associated with transformation of going for business and trading into real traveling with immersion into local cultures and introduction of various leisure activities into business agendas at the beginning of the 21st century. There was a time, when it was declared that “business tourism is a lucrative, fast-growing segment of the world’s largest industry sector” and the evident challenge for business representatives was to “meet business travelers’ needs for both efficiency and relaxation” (International Trade Centre, 2001). The forecast about the growth of the sector has proved to be correct, as global business travel value is estimated at the level of $1.25 trillion in 2015 and is forecasted to continue growing (TripCase Crew, 2015). Future growth is predicted to stem from further increase in China business travel that has grown by 61% over the last 5 years and is forecasted to amount to $420 billion in 2019 (TripCase Crew, 2015). In addition, even though nowadays the USA, Western Europe, and China remain the leading business travel destinations, the situation is predicted to change in the nearest future with Turkey, Mexico, Indonesia, Poland, and Malaysia becoming rapidly developing and attractive business travel markets due to their current growth (TripCase Crew, 2015). As of the beginning of the 21st century, there still remained a relatively clear distinction between going for business and trading and traveling intended to bring pleasure and new experiences, even though this distinction had already been blurring gradually. Thus, as of 2001, business travels have accounted for about 9% of international travels and this figure kept increasing (International Trade Centre, 2001). However, even then, the tourism industry has recognized the presence of such peculiar and rapidly growing niche as business tourism defined as “leisure activities in conjunction with business travel” (International Trade Centre, 2001). It was also estimated that at the turn of the new century about two-thirds of all business travelers extended their business trips for pleasure and took their families with them on business trips to spend more time together (International Trade Centre, 2001). This meant that going for business and trading was conducted not purely for the purpose of promoting the business and fulfilling some professional objectives, but also for relaxation, fun, bonding with the family, socialization, and new experiences. All these features are typical for traveling, which proves that going for business is really traveling, irrespective of the fact that it envisions spending a considerable amount of time on negotiations, meetings, and other activities on the business agenda. The industry had to take into consideration this shift in the preferences of business people and have started offering special packages and deals that allow combining pleasure and business, turning business trips into an unforgettable traveling experience.

The above mentioned changes in market trends might have been insufficient to claim that business trips are really traveling, unless the image of a modern business traveler has not changed. Prior to describing the image of a millennial business traveler, it is worth noting that business travelers have always been considered as more profitable travelers than leisure tourists. The reason is that they have been less cost-sensitive and could spend twice as much as leisure tourists do per day (International Trade Centre, 2001). However, these expenses in the past were mainly associated with premium accommodations and eating preferences, as business travelers’ decisions relating to purchases were influenced by “their ability to use time efficiently within business travel schedules” (International Trade Centre, 2001). Moreover, a business traveler of an older generation tends to view business travel as “a necessary evil” (Roth, 2015). Some even consider business travelling to be “a form of triage, a never-ending quest for the least objectionable” and their “primary goal is to escape unscathed” (Schoenfeld, 2013). This old type of business travelling is prone to separate business and pleasure and can be rarely seen taking the most from their business trips, as they are reluctant to change and adapt their business agendas. They go out beyond their business schedules for relaxation and pleasure, which are an integral part of quality traveling experience, only when they have some free time in-between or after all their meetings. They even make lists of tips on how to make going for business and trading endurable and least stressful, for instance, recommending other business personal to stay packed, limit themselves to carry-on luggage, use perks and upgrades, schedule meetings tightly, and the like (Roth, 2015). These business travelers still occupy a large share of the total number of business travelers, but they have been gradually replaced by the new type of travelers for whom going for business and trading is really traveling. This new type is represented by the millennials or Generation Y that has been entering the workforce and rising to top executive positions, meanwhile changing the industry of business traveling and blurring the line between business and leisure tourists (Benckendorff et al., 2010). These business travelers of today and tomorrow are seen “operating in an ever-more fluid space, a world of blurred boundaries. They expect to move seamlessly from device-to-device; from online to offline and back again; from business to leisure and vice versa” (Expedia, Inc., 2013). It has also been revealed that business travelers, belonging to the generation of the millennials are “early adopters of mobile apps, social media and sharing economy services when traveling” (GBTA Foundation & American Express, 2015).

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It was recognized by leading industry companies that the millennials are “primed to travel. Just not in the same way as their parents” (MDG Advertising, 2015). It should also be noted that they not only combine business and pleasure, but also are cost-conscious and try to minimize expenses, when possible. The latter aspect is explained by the modern business people’s orientation at sustainability in everything their businesses do, including business traveling. Organizations have been widely developing and adopting sustainable business travel policies that take into consideration financial sustainability, social sustainability, and environmental sustainability (Transport for London, 2012). In addition to being expenses-conscious, representatives of the new type of business travelers are primarily composed of millennials, prefer speed, autonomy, and self-servicing that they can achieve through the use of various applications (Expedia, Inc., 2013). They do not like losing control over booking and traveling decisions by delegating them to someone else, which is why about 50% of all millennials traveling plan and book travels with the use of smartphones on their own (Expedia, Inc., 2013). Besides, they have high expectations relating to flexibility and quality for services they receive, including the ones relating to both leisure and business.

Hence, mobile devices, social media, all kinds of applications, and other contemporary practices are used by this new generation of business travelers who combine pleasure with business. Contrary to the old generation of business travelers, millennials and contemporary older business people, influenced by this shift in attitudes to business traveling, realize that going for business and trading may become an unforgettable, inspiring, and refreshing traveling experience. Some people who travel, are searching for an escape from their everyday existence. This escape can be provided by changing a location, road experience, meeting with new people, tasting new food, witnessing some unique local customs and traditions, or merely relaxing by playing golf or performing some other pleasurable activity. All aforementioned activities can be smoothly integrated into business traveling experience and complement the latter with a view to making it enjoyable. Modern business travelers “desire the new and novel, and crave the unexpected”, which is a craving, typical for anyone fond of traveling (MDG, 2015). They also “want meaningful travel experiences and demand the distinct and different” (MDG, 2015). The industry has realized the significance of current changes and opportunities offered by customizing services to accommodate the preferences of the new generation of business travelers who have at least five business trips per year, most of which are abroad travels. Hence, hotel chains, like Renaissance Hotels and Marriott, acknowledge the reality that today’s business travelers see “travel as an opportunity to experience something new and unexpected” and design their facilities to ensure that business travelers “come away with a new perspective – whether that’s from experiencing the local neighborhood around out hotel or simply stumbling into a live performance, a mixology demonstration or an art exhibit in the programmed public spaces” (Marriott, 2015). Most hotel suits can be easily transformed into meeting rooms and mini-offices, which proves that business travelers demand a combination of relaxation and business (Jumeirah, 2015). All these changes and innovations introduced by hotels, carriers, and other businesses interested in catering to business and leisure travelers have been explicitly demanded by contemporary travelers, who expect the best customer experience for the best and most reasonable value.

As mentioned above, modern business people view business trips as an opportunity to spend time with their families and socialize with new people. In terms of the former, business people take their spouses and children with them when traveling on business purposes and spend free time engaging in activities typical for leisure traveling and even extend their business trips into leisure trips (MDG, 2015). Therefore, the popularity of various shortened sightseeing tours, offered directly at hotels, golf courses, diving courses, nanny’s services, and other services demanded by tourists has been exponentially growing among business travelers. A conventional assumption of the past, that a person going for business should be engaged solely in business activities, has already become a thing of past. The matter is that modern business people are used to multitask, which is significantly facilitated by various new gadgets and smartphone applications, which is why, combining business and pleasure has become not only possible, but also desirable. Modern business travelers believe that having fun and enjoying oneself for some time can boost productivity, increase motivation, and benefit business meetings and negotiations. Therefore, top executives and ordinary employees, as a rule, free some time to get acquainted with new cities and countries they visit, attend a local restaurant, go in for their favorite sport, or merely relax in some way before, in-between, or after business meetings and activities that have been the primary reason for traveling. Besides, the current business world is changing at an ever-increasing pace and business people have to be constantly tuned in to the changes and market shifts, so that they can respond to them in a timely and effective manner. Thus, taking a full-time vacation, at least on an annual basis, may be an impossible task for the overwhelming majority of successful professionals, who are individuals most frequently going on business trips. This way, combining business trips with leisure traveling may be the only way for them to relax, replenish their internal forces, and remain successful in their professional activities. Balancing between work and family has also become less of a problem for modern business travelers due to their popular trend of taking families on business trips.

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In terms of socialization, it is an integral part of traveling and it has been increasingly recognized as a vital part of business traveling. In addition to meeting business contacts and colleagues, modern business travelers want to meet local citizens who may tell them a lot about local cultures and places of interest of their business destinations. For this purpose, business travelers have been relying on different applications labeled as “social curation tools” that “are helping guests to network, share, and discover the best of the city on the go” (PSFK Labs, 2014). These applications solve the problem posed by the lack of time that is “a familiar challenge to the modern business traveler looking to maximize the experiences offered by a new city, alongside the demands of work and meetings” (PSFK Labs, 2014). For instance, IMGuest.com allows business travelers to stay at a hotel and find people with similar interests, e-mail them directly with an invitation to meet up. This way, business travelers have a unique opportunity to both forge new business connections and expand their social network, while avoiding the feeling of isolation and loneliness that have been previously associated with business trips. This shift has also contributed to blurring the line between going for business and leisure traveling.

Overall, business traveling has undergone a significant transformation in the recent past, which now allows claiming that going for trading and business is really traveling. The matter is that modern business travelers do not merely seek for an opportunity to advance their business interests and view a business trip as a useful instrument of doing that through personal meetings with prospective and existing business partners. On the contrary, they consider business trips to be a unique opportunity to gain a superb, exciting, invigorating, and motivating traveling experience. The combination of business meeting with leisure activities complies with the current need to be able to multitask and smoothly shift from one kind of activity to another without problems. The pace of business world has been increasing with an extremely rapid rate and business trips have, thus, become the only way most business people can have some time away from offices, find inspiration, and relax. Traveling has always been about gaining new experience that can promote individual’s development and enrich his/her worldview, as well as bring immense pleasure and enjoyment. Since modern business traveling does all that and much more, it can be deemed as traveling, rather than some work-related burdensome task that going for business and trading was in the past.

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Business Travel Essay

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Home — Essay Samples — Geography & Travel — Hotel — Describe the Features of Different Types of Business Travel and Accommodation

Describe The Features of Different Types of Business Travel and Accommodation

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What Is Business Travel? Importance and Types

Business travel includes any travel for work-related purposes. Popular types of business travel include meetings, conferences, sales kickoffs, trade shows, leadership retreats, and more. 

Business travel has always been an integral part of the corporate world. It provides opportunities to meet clients face-to-face, attend conferences and networking events, and explore new markets. 

However, as much as business travel can be exciting, it also comes with its fair share of challenges. From flight delays and cancellations to tracking approvals and keeping spending in check, numerous obstacles can make business travel stressful and overwhelming. 

In this blog, we will explore the challenges and solutions of business travel and provide insights on how businesses can optimize their policies and practices to make them more efficient, cost-effective, and enjoyable for everyone involved. 

What is Business Travel?

Millions of professionals worldwide engage in business travel each year. Business travel is when you hit the road or take to the skies for work-related purposes. So, if you've ever traveled across state lines for a meeting or hopped on a plane for a conference, you've been on a business trip. 

According to  the Bureau of Transportation Statistics , Americans take over 400 million long-distance business trips yearly, accounting for roughly 16% of all long-distance travel.

What is the Importance of Business Travel?

It's clear that business travel is a significant part of many companies' operations, but what motivates them to send their employees on these journeys? There are several reasons why companies invest in business travel. Here are some of them: 

1. Closing Deals

Business deals often involve significant negotiation, and in-person meetings can be critical to reaching an agreement. When people meet in person, they can build trust and establish personal connections that are difficult to achieve through virtual communication. As such, closing deals in person is a common reason for business travel. 

2. Exploring New Markets

Companies looking to expand into new markets often send representatives to explore the conditions on the ground and conduct research. Visiting a new market can provide valuable insights into consumer behavior, local regulations, and cultural norms that can help companies tailor their products and services to a new audience. 

3. Building Relationships

One of the primary advantages of business travel is its opportunity to build stronger relationships with clients, partners, and colleagues. While email, phone, and video conferencing are convenient, nothing beats face-to-face interactions regarding establishing trust and rapport.

You can pick up on nonverbal cues during in-person meetings and establish a more personal connection. It can lead to a deeper understanding of the other person's needs and goals, which can ultimately help you provide better service or products. Additionally, in-person meetings can help address any concerns or issues more quickly and efficiently, preventing them from becoming more significant problems down the line. 

4. Networking

Attending industry events, trade shows, and conferences can provide networking opportunities, learning about new trends, and meeting potential clients and partners.

Networking can be invaluable for building relationships, finding new clients or partners, and staying up-to-date with industry best practices. For example, attending a trade show can provide opportunities to showcase your products or services, meet potential clients, and learn about the latest market trends. 

5. Competitive Advantage

Companies prioritizing business travel and investing in face-to-face meetings with clients and partners can gain a competitive advantage over those relying solely on digital communication. By meeting with clients and partners in person, companies can establish more personal connections and build trust, leading to more business opportunities and revenue. 

Here's a  business travel checklist  to make business travel for your employees less stressful. 

Different Types of Business Travel

Business travel can take many forms, depending on the purpose of the trip and the activities involved. Here are some of the most common types of business travel: 

• Event and Conference Travel:  Companies often send employees to corporate events and conferences where attendees can learn and network with peers, potential clients, and service providers. 
• Training and Education: Companies may send employees to conferences and workshops to learn about trends and best practices in their functional areas. These events can provide valuable opportunities for professional development and networking, helping employees stay up-to-date on the latest industry developments and build relationships with others in their field. 
• Internal Meetings and Visiting Offices:  National and multinational companies may need to send employees and leadership to other offices to discuss specific projects and business strategies or to build a more integrated organizational culture. 
• Company Retreats:  Some companies hold retreats annually or multiple times yearly to help teams grow stronger and build company culture through shared activities.
• Client Meetings:  Maintaining solid relationships with existing clients is crucial for many businesses. Account managers and others may regularly visit their most prominent clients to check in on them, take them out for a meal or drink, and generally show gratitude for their business. These visits can strengthen relationships and potentially lead to additional business. 
• Trade Fairs:  Many organizations attend trade shows and expos to display their products and services and connect with potential clients. Attending these events can effectively generate leads and build relationships with potential customers, especially in industries where face-to-face interactions are critical. 
• Transfers and Offshore Work:  Long-term transfers involve relocating employees to a different city or country for a certain period, usually to work on a specific project or set up a new function or business process. 
• Transient Travel:   Business transient  travelers typically refer to individuals who frequently travel for short periods, often for a business meeting or work-related. These travelers usually stay in hotels or temporary accommodations and frequently move between locations for work or other activities. 
• Bleisure Travel:  This hybrid travel style combines business and leisure travel, allowing employees to extend their business trips to leave time for sightseeing and relaxation. Bleisure travel can benefit employers and employees, encouraging employees to volunteer for business trips more often and providing a relaxing break. 

Top Challenges To Manage Business Travel 

As many businesses need help managing company travel, several issues affect day-to-day operations. These include: 

1. Managing Large Numbers of Requests

When managing large numbers of travel requests, keeping track of all the information and ensuring that requests are processed efficiently can be challenging. It can result in delays and frustration for employees waiting for travel approvals or information. 

For example, imagine a small company with just one finance person responsible for managing all travel requests. They receive requests from various team members in different formats—email, Slack messages, and in-person visits. It can lead to confusion and delays in processing the requests and distract the finance person from other essential tasks. 

2. Tracking Approvals

It's a massive headache if your company's travel approvals are manually emailed. Tracking travel approvals can be time-consuming and prone to errors. It can result in missed approvals, delayed travel, and frustration for employees waiting for approval. 

Imagine a team member submits a travel request, and the finance person then sends an email to the manager for approval. If the manager is busy or forgets to respond, the request may be delayed or even missed altogether, causing frustration for the employee who is scheduled to travel. 

3. Keeping Spending in Check

Managing travel costs can be difficult, especially when employees book trips independently or through different channels. It can result in overspending and frustration for finance teams who aim to keep costs under control. 

For example, imagine a company where employees book travel through different channels. Some employees book expensive hotels and flights, while others find cheaper options on discount travel websites. It can lead to inconsistency in travel costs and make it difficult for the finance team to manage and budget travel expenses. 

4. Being Flexible

Flexible travel policies can result in consistency, especially when balancing cost control with employee satisfaction. It can result in frustration for both employees and finance teams. 

For example, a business with restrictive travel policies can limit employees to specific airlines, hotels, and routes. It may help control costs, restrict employee options, and make travel less enjoyable. On the other hand, if policies are flexible, employees may book expensive options outside the budget. 

5. Reducing Errors

Reducing errors in travel management can be challenging, but it is essential to ensure accurate tracking of expenses and approvals. This can help prevent delays and frustration for employees and finance teams. 

How Companies Can Manage Business Travel  

Companies must make the process straightforward to ensure that team members comply with travel policies. If the process is simple, team members will find ways to circumvent the rules, and compliance will improve. The following are some common pitfalls to avoid: 

• Too many rules:  Too many, incredibly confusing or contradictory, can be overwhelming and frustrating for team members. It can lead to non-compliance or errors. 
• A high number of touches:  Too many touchpoints, like requiring additional emails to managers for approval, can slow down the process and make it difficult. 
• Lots of manual steps:  Requiring team members to file printed documents and receipts can be time-consuming and create opportunities for errors. 
• Unclear processes:  If team members are unsure of the steps or rules they must follow, they may become frustrated and disengage from the process. 

To ensure compliance and simplify the process, use  a corporate travel management system  that walks employees through each step. By automating the process and making it easy and intuitive, team members are more likely to follow the rules and comply with company policies. 

What is a Business Travel Solution? 

A travel management system is a software platform that helps companies manage their employees' travel-related activities and expenses. These systems can be purpose-built tools from third parties or developed in-house by large companies. However, building a travel management system from scratch doesn't make sense with the availability of corporate travel management tools out of the box for a relatively low cost. 

These systems aim to oversee, regulate, and coordinate a company's employees' travel activities and expenses. Previously, a company's office administrators or a dedicated travel manager would handle these tasks. However, with a travel management system, these manual tasks can be streamlined or automated, freeing up staff for more valuable work than monitoring others' travel plans. 

A  business travel solution  typically offers features such as online booking, expense tracking, policy compliance, travel budgeting, and reporting. They make booking, managing, and tracking business travel much simpler and more efficient for companies and their employees.  

As a business, it's essential to recognize the value of investing in business travel. There are numerous reasons why companies send their employees on these trips, including closing deals, exploring new markets, holding internal meetings, prospecting, educating, and visiting existing clients. These opportunities provide valuable experiences and insights to enhance your company's operations and bottom line. 

However, managing business travel can present challenges, such as managing large requests, tracking approvals, and dealing with changes in travel plans. To address these challenges, it's crucial to have a straightforward and streamlined travel policy outlining the process for requesting, approving, and booking travel and any expense and reimbursement policies. 

Another essential aspect of managing business travel is providing support and resources to employees while on the road. It includes ensuring they have the necessary technology and tools to stay connected and productive, providing guidance on safety and security, and offering access to travel support services in emergencies.

By recognizing the importance of business travel and implementing strategies to manage it effectively, your company can reap the benefits of enhanced collaboration, improved relationships with clients and partners, and increased opportunities for growth and success. 

So let your employees stay connected, build relationships and enjoy their next business trip!

John Hunter

John is the Senior Manager of Event Cloud Content Marketing at Cvent. He has 11 years of experience writing about the meetings and events industry. John also has extensive copywriting experience across diverse industries, including broadcast television, retail advertising, associations, higher education, and corporate PR.

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Business Travel Essay Examples

Many students are faced with the problem of finding ideas for writing their essays. This website contains a database with more than 50 000 essay examples, using which you can easily find inspiration for creating your own essay on Business Travel.

Here you will find many different essay topics on Business Travel. You will be able to confidently write your own paper on the influence of Business Travel on various aspects of life, reflect on the importance of Business Travel, and much more. Keep on reading!

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