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Top 7 Research Budget Templates with Samples and Examples

Tejas Prasanna

There is no magic formula for creating a research budget. Depending on the kind of research and the potential changes it can bring about, careful planning and allocation is necessary. Budgets can, thus, vary depending on the sponsors, besides other factors. However, every research budget has some essential guidelines. 

Research budgets depend on the project deliverables, timelines, and milestones. The resources required also depend on the scope of the projects and sponsors.

Best Templates for Planning Your Research Budget

Designing a research budget is not easy. You will need to consider the resources required and categorize them according to guidelines to ensure funding is not a problem. The categories may include the project’s necessary supplies and equipment and the wages you must pay your assistants. Research budgets are allocated for a year, but you can also plan for a quarter, depending on the project.

At SlideTeam, we have taken care of all these pain points and designed content-ready presentation templates that address each of these points. You save the time, the resources, and the tedium in having to make these presentations from scratch. 

What is even better is that each of the templates is 100% editable and customizable. The content-ready nature means you get a starting point and a structure to guide your presentation; the editability feature means you can customize the template to audience profile. 

Let’s explore these templates now. 

Template 1 - Impact matrix evaluation research solution budget

This PPT Template is the perfect solution for your research budgeting needs. The matrix suggests what solutions are essential with the help of relevant keys that assign priority levels. Priorities go from low to highest influence with increasing importance. They are color-coded, with white being the lowest and red being the highest influence. For instance, Maintain Awareness and Evaluation are red in many cases, as shown in the slide. So, that means that they bear a significant impact on the research budget. Similarly, Strategic and Budget Planning are color-coded white, which means they don't impact the research budget as much in some cases.

With the impact matrix and heatmap, mapping out your research budget will be a breeze.

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Template 2  Half-yearly research and development departmental budget

Research and Development departments can plan the budget required for projects for the two halves of the year using this PPT Template. The presentation template highlights areas for which you will need funding such as research and development, skills, innovation and patenting, and cooperation. You can also list your requirements for each area. For instance, under R&D and skills, you may need funding for medical research, chemical research, etc. Similarly, for innovation and patenting, you may need funding for product innovation and to cover patenting costs. Likewise, cooperation may involve setting up new laboratories and research centers. With this outlined, you can split the budget required for your research project for the two halves of the year.

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Template 3 - Budget Estimate for Research and Development Project

This presentation template for the budget estimate for your research and development project is apt for arriving at the calculation for the four quarters in a year. You can define and assign tasks as per the requirements of the project and allocate a set budget for each. The tasks may involve conducting market research and competitive analysis or be innovative or developmental. In either case, you can use this template to set a fixed budget for each task in the research project.

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Template 4 Clinical Trial Phases with Communication and Budget Research Design for Clinical Trials

Clinical trials involve many phases, and you should let your research associates know about each step. For instance, you could post the information on the company website and provide relevant insights during the pre-trial phase. Similarly, you can offer the welcome letter and training materials during the trial start-up. During the trial, you can send newsletters to your associates, giving them relevant information and other valuable insights. All this requires funding, and you will need to allocate a budget. However, you don't need to worry, as this PPT Preset has you sorted, with dedicated sections for the pre-trial, trial start-up, during-trial, and trial-end phases. It also has communication, insights summary, and budget sections. You can use the budget section in the matrix to allot a budget for each trial phase and each section, including communication and insights. 

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Template 5  Market research strategy with budget and area

The PPT Template has all the core elements required for your market research strategy, including the budget and area. This slide lets you list your clients, the items, and when to send them. You can also list background information related to your research, the aim and objectives of the project, the areas covered, and the budget.

The presentation template also provides a dedicated space to list your brands and products and a timeline for completing the research.

Template 6 - Determine Budget for Psychology Research Proposal One-Pager Sample Example Document

This presentation template is an easy-to-use tool for determining the budget required for psychology research. With this slide, you can allocate a budget for each area, including diagnostic assessment, training, technology and tools, supplies, travel, and workforce. It is a practical, hands-on template with information required to plan the budget for conducting psychological tests and evaluations. Please note that depending on your geography, taxes might or might not deserve a separate column.  

Template 7 - Budgeting for Product Launch Market Research

Every company needs to conduct market research before launching a new product. The PowerPoint Presentation that you have here can help you plan the budget required for conducting such market research. It includes necessary information, including business and research objectives, priorities, methodologies, and forecasts. The presentation template also has the metrics required for the research, such as improving customer engagement, introducing new products, and increasing market share. For example, to improve customer engagement, you may be looking to improve marketing approaches and gather customer feedback. The methods you may use include conducting marketing mix studies and tests. Similarly, you may want to optimize your social media posts and profiles and conduct A/B tests when introducing new products. Improving your market share may involve analyzing the competition. You may even use this handy template for conducting market research, estimating, and forecasting budgets.

RESEARCH IS IMPORTANT BUSINESS

You can plan your research and the budget required using these templates. Remember that each new product launch has lots of research behind it. When going for a new launch, don’t just research the products and its uses, but also the markets – particularly, your target audience and how they will benefit from your brands. When allocating the budget for your research, don't forget to note your total resources and try to be as cost-effective as possible. You must consider the expected costs that you may incur and use these templates to work out a research budget that fits within your resources.

FAQs on Research Budget

What should be included in a research budget.

Research budgets should include all direct costs, and facilities and administrative costs (F&A). The facilities and administrative expenses are needed to achieve the primary objectives of the research. The project description should state the proposed budget and serve as a financial expression for the research. The idea is to ensure that the budget is comprehensive.

How do you create a research budget?

You can create a simple research budget by following these steps:

• List activities that will help you carry out the research.
• Check the rules for getting the funding required.
• Check all costs involved.
• Lay out the costs using a spreadsheet.
• Justify your budget by asking why and for what you need the money and where you got your figures.

What is the role of budget in research?

A budget can provide a detailed and clear picture of the structure of the research project, not to mention that it also lets you know how well it can be managed. The research project budget usually lets you see whether it will go according to plan and if it is feasible. So, it must be complete and reasonable.

What is the average budget for a research project?

The budget for a research project depends on the type of research and the proposed difference it could make to a field of study. For instance, the average budget for a market research project may vary between $20,000 and $50,000. Similarly, larger scientific research projects may cost millions or even billions of dollars, as in pharmaceuticals.

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Free Budget Proposal Templates

By Andy Marker | August 5, 2021

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We’ve gathered the most useful budget proposal templates in Excel, Microsoft Word, PowerPoint, Google Docs, Google Slides, and Google Sheets formats.

Included in this article, you’ll find the following:

• Budget proposal presentation template
• Grant budget proposal template
• Annual budget proposal template
• Project budget proposal template
• Business budget proposal template

Budget Proposal Template

Download a Sample Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this budget proposal template to plan, allocate, and justify financial resources in a project or department. Download the blank or sample version before a new fiscal period or project to align the budget to strategic goals.

Notable Template Features:  This budget proposal template breaks down personnel, operating, and indirect costs by category. It also details revenue projections and capital expenditures, and it features a table that summarizes the overall budget total and projected revenue total. This comprehensive template helps communicate all critical budget proposal features to stakeholders.

Check out our collection of  free Google Docs and Google Sheets budget templates to organize and align your finances to business objectives.

Budget Proposal Presentation Template

Download a Sample Budget Proposal Presentation Template for PowerPoint  | Google Slides Download a Blank Budget Proposal Presentation Template for PowerPoint  | Google Slides

When to Use This Template:  Use this template, available with or without sample data, to simplify and highlight budget proposal details to help stakeholders understand and make informed decisions. It is ideal for presenting the financial plan during meetings and review sessions.

Notable Template Features:  This budget proposal presentation template includes dedicated slides for an expense breakdown, budget proposal justification, risk assessment, and more. It is structured to guide stakeholders logically from the executive summary through the conclusion and next steps.

Simple Budget Proposal Template

Download a Sample Simple Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Simple Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  This template is ideal for smaller projects and organizations that require simple, precise budget proposals. Download the blank or sample version and use this simple budget proposal template for limited-scope projects or when you need to work quickly.

Notable Template Features:  This template features fields for you to document the budget proposal overview, total budget amount, key investments, contingency fund amount, and justification. It presents details of the budget proposal clearly and concisely.

Grant Budget Proposal Template

Download a Sample Grant Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Grant Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Nonprofits and research institutions can use this customizable template, available with or without sample text, to seek external project funding during the grant application process. It’s ideal for when you need to show how the budget proposal aligns with grantor requirements. 

Notable Template Features:  This grant budget proposal template features fields listing extensive direct, indirect, and total project costs. It also includes a timeline table that pairs project milestones and phases with the corresponding month and year.

Check out this collection of  free grant proposal templates to help you secure funding for your project or organization.

Annual Budget Proposal Template

Download a Sample Annual Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Annual Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  This budget proposal template covers all departments and organizational initiatives for an entire fiscal year. Use it to outline income and expense expectations and align financial strategy to long-term objectives during your annual planning session. Download the blank or sample version as a budget proposal content guide.

Notable Template Features:  This template includes budget proposal and contingency justification fields. It also details quarterly cash flow projections, plus the beginning and ending cash balances, which will help manage organizational liquidity.

Check out this collection of  free nonprofit budget templates to help you create and organize your nonprofit’s financial plan.

Project Budget Proposal Template

Download a Sample Project Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Project Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this template, which is available with or without sample data and text, to account for and align all costs to specific project objectives. Use this template during the project planning phase to allocate resources and funding.

Notable Template Features:  This budget proposal template features space to note project description and objectives, as well as a three-phase implementation timeline with descriptions and start and end dates. It also includes the total project budget amount above a comprehensive summary table.

Check out this collection of  free project budget templates to help you estimate, manage, and track project costs.

Business Budget Proposal Template

Download a Sample Business Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Business Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this template to define your financial plan for business operations in the next fiscal period. Download the blank or sample version of this business budget proposal template for financial planning when seeking investment or business strategy approval.

Notable Template Features:  This template has an operating costs table with categories, descriptions, dollar amounts, and a cost total. Identify budget proposal risks, mitigation strategies, and a justification for a contingency fund in a specialized section.

Capital Budget Proposal Template

Download a Sample Capital Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Capital Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this template, available with or without sample data and text, to plan and justify investments in long-term assets such as infrastructure, equipment, and technology. Use this template during project planning and when allocating capital expenditures.

Notable Template Features:  This template features a capital expenditure summary that lists the total capital budget, primary investment projects, and budgets. It also includes a risk assessment table with risk potential impacts and mitigation strategies.

Department Budget Proposal Template

Download a Sample Department Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Department Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this budget proposal template to plan resource allocations for departmental operational and personnel costs. Download and use the blank or sample template version during annual budgeting processes and when managing funding requests for department initiatives.

Notable Template Features:  This template features a department budget overview and objectives fields, personnel cost, technology upgrade, and cybersecurity enhancement justifications. Additionally, it includes tables that categorize, describe, and list departmental personnel costs and operating expenses.

IT Budget Proposal Template

Download a Sample IT Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank IT Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Available with or without sample text and data, this template is ideal for planning and allocating IT technology resources. Use this template during annual budgeting sessions and when planning IT upgrades and initiatives.

Notable Template Features:  This IT budget proposal template categorizes and describes infrastructure, operations, cybersecurity, and compliance costs in the template tables. It includes a summary listing all cost category totals and the overall IT budget.

Event Budget Proposal Template

Download a Sample Event Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Event Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this budget proposal template to plan and account for all event organization costs, and to help secure event-related funding and allocate resources. Download the blank or sample template version to help guide your event budget proposal content.

Notable Template Features:  This comprehensive template features tables to note details about the venue, logistics, marketing, promotions, speakers, entertainment, program, and other event-specific costs. It also documents the event budget overview and objectives as part of the executive summary.

Check out this collection of  free event budget templates to help you estimate and manage event expenses and revenues.

Marketing Budget Proposal Template

Download a Sample Marketing Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Marketing Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this template, available with or without sample data and text, to outline and justify financial resources for marketing campaigns so you can align them to brand and sales objectives. Use this template during strategic planning sessions or in preparation for a marketing launch.

Notable Template Features:  This marketing budget template features space to note performance metrics and return on investment (ROI) percentage. It also categorizes and details digital marketing, content creation and production, marketing software and tools, and campaign costs and totals.

Research Budget Proposal Template

Download a Sample Research Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets Download a Blank Research Budget Proposal Template for Excel  |  Microsoft Word  | Google Docs | Google Sheets

When to Use This Template:  Use this budget proposal template to plan research project financials, build transparency, and secure project funding and approvals. Download and use this template's blank or sample version during the research project proposal phase and when applying for institutional support.

Notable Template Features:  This template features a three-phase research timeline with descriptions, start and end dates, and project duration. It also has fields to list travel, fieldwork, data collection, analysis, publication, and other research-specific costs. This research budget proposal template also includes a deliverable and milestone projections table.

Successfully Track and Manage Budget With Smartsheet for Project Management

From simple task management and project planning to complex resource and portfolio management, Smartsheet helps you improve collaboration and increase work velocity -- empowering you to get more done. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.

Discover a better way to streamline workflows and eliminate silos for good.

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Budget Templates and Budget Justification Templates

The Sponsored Budget Template is an Excel-based tool, with Cornell-relevant equations already saved into over a dozen worksheets.

Worksheets include:

• General Expense
• Cost-Sharing
• Salary 9 month
• F&A Detail
• Other typical budget categories

The "Quicktips" tab contains instructions.

Navigate among the worksheets using the arrows on the bottom left of your screen, or click on the tabs.

Download the Sponsored Budget Template (.xlsx)  | Download the Sponsored Budget Justification Template (.docx)

The sample budget template was conceived and created by a team of department administrative managers and OSP staff with the goal of helping researchers and support staff develop sponsored project proposal budgets.

For more information about developing budgets see the  Overview of Costs for Project Budget page. 

Budget, Costs, and Rates

Overview of costs for project budgets (budget and costing guide), employee benefit (fringe) rates, escalation rates, facilities & administrative (f&a) rates, postdoctoral associate minimum salary, grad student tuition, health benefits, and stipend, nih salary cap, per diem rates for travel, weill cornell medicine f&a and benefits rates, proposing cost share.

Join us for a discussion on Cornell’s Research Administration Support System (RASS) new proposal budgeting functionality.

At this session attendees will learn about:

• Streamlining proposal budgets with RASS
• General updates and new RASS features
• Resources available

Presenters: