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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Cover Letter
• The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

• 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant cover letter
• Open a copy of your target Executive Assistant job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The scheduling conflicts you helped reduce
• The budget you helped manage
• The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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7 Executive Assistant Cover Letter Guide + Examples

Uncover the key elements that make an outstanding executive assistant cover letter. Learn the best formatting tips and receive expert advice on crafting a compelling presentation. Discover how Swooped can enhance your application and elevate your job search.

Supporting executives and keeping an organization running smoothly is at the core of an executive assistant’s role. As an executive assistant, you manage schedules, coordinate meetings, handle communications, and ensure the seamless execution of administrative tasks. But when it comes to crafting a cover letter, do you know how to highlight your organizational prowess and multitasking abilities? Employers are keenly aware of the importance of hiring skilled executive assistants who can effectively manage time and resources. Don’t worry! We have you covered. Discover our carefully curated executive assistant cover letter examples, or use our AI-powered cover letter generator to help you shine in the job market.

Executive Assistant Cover Letter Samples- By Experience

Entry level: executive assistant cover letter sample.

[Your Name] [Phone Number] [Email Address]

[Date] [Recipient’s Name] [Hiring Manager] [Company’s Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Entry Level Executive Assistant position at [Company’s Name]. With a degree in Business Administration and practical experience gained through various internships, I am eager to apply my organizational and interpersonal skills in a professional setting. My background includes a range of administrative tasks, from scheduling and email management to organizing team events and handling confidential information. In my recent internship at [Previous Company Name], I supported the executive team by coordinating daily schedules, preparing meeting agendas, and assisting with various projects. This experience taught me the importance of attention to detail and effective communication in ensuring smooth office operations.

One of the projects I am proud of involved creating a more efficient filing system, which improved document retrieval times by 30%. This initiative not only streamlined operations but also highlighted my ability to identify and implement practical solutions.

I am drawn to [Company’s Name] for its commitment to innovation and excellence. I am particularly impressed by [mention a recent achievement or project of the company], which underscores the company’s dedication to [specific value or mission]. I am excited about the opportunity to contribute to an organization that values creativity and forward-thinking.

Beyond my technical abilities, I bring a strong work ethic, a positive attitude, and a passion for supporting team success. I am confident that my proactive approach and enthusiasm for administrative work will make me a valuable addition to your team. Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the success of [Company’s Name]. Sincerely, [Your Name]

What Makes This Cover Letter Impactful?

Personalization and Specificity: The cover letter is tailored to the specific company and role, demonstrating the candidate’s thorough research and genuine interest in the position.

Relevant Experience: The candidate highlights relevant experience gained through internships, showcasing practical skills and knowledge applicable to the Executive Assistant role.

Quantifiable Achievements: The letter includes a specific accomplishment, such as improving document retrieval times by 30%, which provides concrete evidence of the candidate’s problem-solving abilities.

Alignment with Company Values: The candidate expresses admiration for the company’s recent achievements and mission, aligning their own values and aspirations with the company’s goals.

Positive Attitude and Proactivity: The cover letter emphasizes the candidate’s strong work ethic, positive attitude, and proactive approach, which are valuable traits for an entry-level position.

Junior Executive Assistant Cover Letter Sample

[Date] [Recipient’s Name] [Hiring Manager] [Company Name]

Dear [Hiring Manager’s Name/Hiring Manager],

I am eager to apply for the Junior Executive Assistant position at [Company’s Name], as advertised on [Job Board/Company Website]. With a background in administrative support and a keen interest in streamlining executive workflows, I am excited about the opportunity to contribute to your dynamic team.

In my previous role at [Previous Company Name], I provided comprehensive administrative support to the executive team, managing schedules, coordinating meetings, and handling communications with a high degree of professionalism. My responsibilities also included organizing company events and preparing detailed reports, which enhanced the efficiency and productivity of our operations.

A key achievement was orchestrating a major company-wide event that required meticulous planning and coordination across multiple departments. This experience honed my organizational skills and ability to manage complex tasks under tight deadlines. It also underscored my strengths in communication and problem-solving, as I successfully navigated unforeseen challenges to ensure the event’s success.

I am particularly attracted to [Company’s Name] because of its reputation for innovation and commitment to excellence in [specific industry/field]. I am inspired by your company’s recent achievements, such as [mention a recent company achievement or project], and am enthusiastic about the opportunity to support your executives in driving continued success.

In addition to my administrative capabilities, I bring a proactive attitude and a keen eye for detail. My proficiency with office software and familiarity with scheduling tools enable me to manage multiple tasks efficiently and maintain a high level of accuracy in all my work.

I am excited about the possibility of contributing to [Company’s Name] as a Junior Executive Assistant and am eager to discuss how my skills and experiences align with the needs of your team. Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Yours sincerely, [Your Name]

Personalization and Specificity: The letter is tailored to the company and the position, showing that the candidate has researched the organization and understands its values and recent achievements.

Relevant Experience: Highlights specific experiences in providing administrative support and managing complex tasks, directly aligning with the responsibilities of the Junior Executive Assistant role.

Key Achievements: Mentions orchestrating a major company-wide event, demonstrating strong organizational skills and the ability to manage detailed planning under tight deadlines.

Proactive and Detail-Oriented: The candidate emphasizes a proactive attitude and attention to detail, qualities essential for an executive assistant role.

Call to Action: Concludes with a clear interest in discussing the candidate’s fit for the position, encouraging further engagement.

Senior Executive Assistant Cover Letter Sample

[Phone Number]

[Email Address]

[Recipient’s Name]

[Hiring Manager]

[Name of Company]

I am excited to apply for the Senior Executive Assistant position at [Company’s Name], bringing over a decade of experience in executive support and office management. My career has been defined by my ability to streamline administrative processes, enhance executive productivity, and foster an organized and efficient work environment. I am enthusiastic about the opportunity to contribute to your esteemed organization, renowned for its innovative approach and commitment to excellence.

At [Previous Company Name], I served as the executive assistant to the CEO, where I managed complex schedules, coordinated high-profile meetings, and facilitated communication across departments. My efforts led to a 30% reduction in scheduling conflicts and a 25% improvement in executive task efficiency. My role also involved overseeing critical projects, managing confidential information, and ensuring the seamless operation of executive functions.

I am skilled in various administrative tools and software, including advanced proficiency in Microsoft Office Suite and project management platforms. My proactive approach and attention to detail have consistently enabled me to anticipate needs and solve problems before they arise. This has been crucial in maintaining a smooth workflow and supporting the executive team’s strategic goals.

The opportunity to join [Company’s Name] is particularly appealing to me, given its reputation for fostering a dynamic and supportive work culture. I am impressed by your recent initiatives in [mention a specific company initiative or project], and I am eager to contribute to the continued success and growth of your team.

I am confident that my strong organizational skills, ability to handle sensitive information, and dedication to supporting executive leadership will make a valuable addition to [Company’s Name]. I look forward to the opportunity to discuss how my background and skills align with your needs.

Thank you for considering my application. I am excited about the prospect of contributing to your team’s success.

Yours sincerely,

[Your Name]

Personalization and Company Research: The letter demonstrates a clear understanding of the company’s values and recent projects, showing the candidate’s genuine interest and thorough research.

Quantifiable Achievements: It highlights specific achievements, such as reducing scheduling conflicts by 30% and improving task efficiency by 25%, making the candidate’s contributions concrete and impressive.

Proactive Problem Solving: The candidate emphasizes their proactive nature and problem-solving skills, crucial traits for an executive assistant role.

Strong Organizational and Communication Skills: The cover letter underscores the candidate’s ability to manage complex tasks and communicate effectively across departments.

Clear Expression of Interest: The letter concludes with an eager expression of interest and a readiness to discuss further, providing a professional and positive closing.

Executive Assistant Cover Letter Samples- By Roles

Executive administrative operations assistant cover letter sample.

[Recipient’s Name] [Hiring Manager] [Name of Company]

Dear [Hiring Manager Name],

I am excited to apply for the Executive Administrative Operations Assistant position at [Company’s Name]. With over eight years of experience in providing high-level administrative support and managing office operations, I am confident in my ability to contribute effectively to your team. My background in streamlining administrative processes and optimizing operational efficiency aligns perfectly with the demands of this role.

In my previous position at [Previous Company Name], I successfully implemented a new scheduling system that increased productivity by 25% and reduced operational costs by 15%. My expertise in coordinating complex travel arrangements, managing executive calendars, and overseeing office logistics has consistently ensured smooth daily operations. Furthermore, I have a proven track record of enhancing communication and collaboration across departments, fostering a more cohesive work environment.

What particularly excites me about [Company’s Name] is your dedication to innovation and excellence in [specific industry/field]. I am eager to bring my organizational skills, attention to detail, and proactive problem-solving approach to support your leadership team and contribute to your company’s continued success.

Thank you for considering my application. I look forward to discussing how my experience and skills can add value to [Company’s Name].

Tailored to Company and Role: The letter demonstrates a deep understanding of the company and the specific role, indicating the candidate’s commitment and research.

Quantifiable Achievements: Specific metrics, such as a 25% increase in productivity and a 15% reduction in costs, highlight the candidate’s tangible impact.

Operational Expertise: Emphasizes experience in key areas like scheduling, logistics, and communication, which is essential for the role.

Enthusiasm and Alignment: The candidate’s excitement about the company and its values aligns with their career goals, showing genuine interest.

Creative Executive Assistant Cover Letter Sample

[Your Name] [Phone Number] [Email Address] [Date]

Dear [Hiring Manager Name], I am thrilled to apply for the Creative Executive Assistant role at [Company’s Name]. With a strong background in creative project management and executive support, I am eager to leverage my skills in a dynamic and innovative environment. My experience in coordinating creative projects and managing executive schedules has equipped me with a unique blend of administrative and creative skills. At [Previous Company Name], I played a key role in organizing creative brainstorming sessions, managing timelines for multiple projects, and assisting in the production of marketing materials. My ability to balance creativity with organizational efficiency has consistently resulted in successful project outcomes and positive client feedback. I also excel in digital communication tools and graphic design software, which has enabled me to contribute to various creative endeavors. The opportunity to work with [Company’s Name], known for its cutting-edge projects in [specific industry/field], excites me. I am passionate about supporting creative processes and am confident in my ability to provide the necessary administrative support to ensure smooth project execution.

I am eager to discuss how my skills and passion for creativity can benefit your team. Thank you for considering my application. Yours sincerely, [Your Name]

Creative and Administrative Balance: The letter highlights a combination of creative and administrative skills, essential for a Creative Executive Assistant role.

Specific Experience: Details experience in managing creative projects and using relevant tools, providing evidence of relevant expertise.

Passion for the Industry: Expresses a strong interest in the company’s projects and industry, demonstrating enthusiasm and cultural fit.

Action-Oriented: The letter conveys a proactive approach to supporting creative processes, aligning with the role’s requirements.

C-Level Executive Assistant Cover Letter Sample

Dear [Hiring Manager Name], I am writing to express my interest in the C-Level Executive Assistant position at [Company’s Name]. With over ten years of experience providing executive support to senior leaders in fast-paced environments, I am well-prepared to offer exceptional assistance to your executive team. My expertise in managing complex schedules, coordinating high-stakes meetings, and maintaining confidentiality makes me an ideal candidate for this role. In my previous role at [Previous Company Name], I managed the schedules of the CEO and CFO, coordinated international travel, and facilitated communication between executive leadership and various stakeholders. My meticulous attention to detail and ability to anticipate the needs of executives have been instrumental in ensuring the smooth operation of the executive office. I also played a pivotal role in organizing board meetings and preparing detailed reports and presentations. I am particularly drawn to [Company’s Name] due to its leadership in [specific industry/field] and commitment to [specific values or initiatives]. I am eager to leverage my skills to support your executive team and contribute to the company’s strategic goals. Thank you for your consideration. I look forward to the opportunity to discuss my qualifications further. Yours sincerely, [Your Name]

Executive Support Experience: Highlights extensive experience in supporting C-Level executives, showcasing readiness for high-level responsibilities.

Attention to Detail: Emphasizes meticulous attention to detail and confidentiality, crucial for the role.

Proactive and Anticipatory Skills: Demonstrates the ability to anticipate executive needs, ensuring seamless operations.

Alignment with Company Values: Shows alignment with the company’s values and industry, indicating a strong cultural fit.

Executive Assistant to CEO Cover Letter Sample

I am excited to submit my application for the Executive Assistant to the CEO position at [Company’s Name]. With a proven track record of providing high-level administrative support to top executives, I am confident in my ability to facilitate the CEO’s daily operations and contribute to the company’s strategic initiatives. My strong organizational skills and discretion in handling sensitive information make me an excellent fit for this role.

At [Previous Company Name], I served as the Executive Assistant to the CEO, where I managed the executive calendar, organized board meetings, and coordinated company-wide communications. My role required a high degree of professionalism and adaptability, as I regularly liaised with key stakeholders and managed multiple projects simultaneously. I also developed a comprehensive executive briefing process that streamlined decision-making and improved the efficiency of executive meetings.

I am particularly inspired by [Company’s Name]’s innovative approach to [specific industry/field] and am eager to support the CEO in achieving the company’s ambitious goals. My commitment to excellence and proactive approach to problem-solving align with the values and mission of [Company’s Name].

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to the success of [Company’s Name].

Experience with Executive Leadership: Clearly outlines experience supporting a CEO, indicating readiness for the role’s high demands.

Professionalism and Discretion: Highlights professionalism and the ability to handle sensitive information, key qualities for the position.

Efficiency in Operations: Mentions the development of processes to improve decision-making and meeting efficiency, demonstrating value addition.

Alignment with Company Vision: Expresses admiration for the company’s vision and goals, showing a strong alignment with the organization’s direction.

Key Elements Recruiters Expect in an Executive Assistant Cover Letter:

Organizational and time management skills: As an Executive Assistant, efficiency is crucial. Highlight your experience with: → Managing complex schedules, travel arrangements, and meetings → Prioritizing tasks in a fast-paced environment → Handling last-minute changes and urgent requests smoothly

Discretion and confidentiality: Executive Assistants are trusted with sensitive information. Showcase your ability to: → Handle confidential documents and discussions → Maintain professionalism in all interactions → Anticipate the executive’s needs and proactively address them

Technical proficiency: Demonstrate your proficiency with office management software: → Mention experience with tools like Microsoft Office, G-Suite, or other scheduling platforms → Showcase your ability to create presentations, reports, and documents effectively

Problem-solving and adaptability: Emphasize your ability to adapt to dynamic work environments by: → Providing examples of how you resolved issues on behalf of the executive → Showing your ability to manage shifting priorities and complex tasks

How to Format an Executive Assistant Cover Letter:

An Executive Assistant (EA) cover letter should demonstrate organizational skills, discretion, and the ability to support high-level executives efficiently. Your cover letter should reflect the meticulousness and professionalism required in this role.

Executive Assistant Cover Letter Header:

Your header should clearly present your contact information and set a professional tone for your application.

Elements to Include: →Your Full Name →Your Contact Information: Phone number, email address, and LinkedIn profile (optional). →The Date: Specify the date you are sending the letter. →Recipient’s Details: Include the name, title, company, and address of the hiring manager.

✔️ More Impactful

Michael Roberts (555) 876-5432 [email protected] LinkedIn: linkedin.com/in/michaelroberts 07/31/2024

Jane Smith CEO Elite Business Solutions 123 Innovation Drive City, State, Zip

This format is clean and provides all necessary information in a professional layout.

Executive Assistant Cover Letter Greeting:

A personalized greeting shows your effort to connect with the hiring manager, demonstrating attention to detail.

Tips for an Effective Greeting: → Use a Specific Name: Address the letter to the person responsible for hiring. → Maintain Professionalism: Use a formal greeting like “Dear.”

✔️ More Impactful:

Dear Ms. Smith,

❌ Less Impactful:

To Whom It May Concern,

This personalized approach shows respect and adds a professional touch.

Executive Assistant Cover Letter Introduction:

The introduction should be engaging, immediately highlighting your suitability for the role.

Components of a Strong Introduction: → State the Position: Clearly indicate the role you are applying for. → Key Skills or Experience: Briefly highlight your most relevant skills or experience. → Connection with the Company: Mention a specific reason why you’re excited about the opportunity.

“With over five years of experience supporting high-level executives and managing complex schedules, I am excited to apply for the Executive Assistant position at Global Enterprises Inc. My expertise in calendar management, event coordination, and executive support makes me a strong fit for this role.”

“I’m writing to apply for the Executive Assistant role at your company. I have experience in office administration and scheduling meetings.”

This introduction clearly states the candidate’s qualifications and enthusiasm for the role.

Pro-tip: Mentioning your years of experience and key skills right away can help grab the hiring manager’s attention.

Executive Assistant Cover Letter Body:

The body should detail your qualifications, emphasizing your ability to manage administrative tasks efficiently.

Key Points to Cover: → Core EA Competencies: Highlight skills like calendar management, travel coordination, and communication. →Specific Achievements: Provide examples of how you’ve successfully supported executives in the past. →Soft Skills: Emphasize qualities like discretion, efficiency, and adaptability.

“In my previous role at Summit Enterprises, I managed the calendars of three senior executives, coordinated travel logistics for international business trips, and organized high-profile corporate events for up to 200 attendees. I also developed a streamlined scheduling system that improved executive availability by 15%, allowing for more efficient use of their time. My attention to detail and proactive approach to problem-solving ensured that all administrative tasks were completed ahead of schedule.”

“I’ve handled executive schedules, booked travel, and organized meetings in previous roles. I believe these skills make me a great fit for the Executive Assistant position.”

This section showcases specific achievements and competencies, demonstrating the candidate’s readiness to contribute to the organization.

Pro-tip: Quantify your achievements whenever possible to show the measurable impact of your work. Mentioning a specific improvement (e.g., increased efficiency by 15%) makes your contribution tangible.

Executive Assistant Cover Letter Closing:

Your closing should reaffirm your interest in the position and prompt further engagement.

Effective Closing Techniques: → Reiterate Enthusiasm: Reiterate your interest in the company and the role. → Call to Action: Encourage the hiring manager to contact you for an interview. → Professional Sign-Off: Use a formal closing, such as “Sincerely.”

“Thank you for considering my application. I am eager to bring my experience in executive support to Global Enterprises Inc. and contribute to the success of your leadership team. Please feel free to contact me at your convenience to schedule an interview.”

“Thank you for considering my application. I hope to hear from you soon.”

This closing emphasizes the candidate’s enthusiasm and invites further engagement.

Pro-tip: Highlight your problem-solving abilities and readiness to handle the unique challenges of supporting executives, demonstrating your proactive and adaptable nature.

Common Mistakes to Avoid When Writing an Executive Assistant Cover Letter:

Writing an Executive Assistant cover letter requires attention to detail, precision, and a clear demonstration of how your skills align with the role. Here are common pitfalls to avoid:

Lack of Specificity in the Greeting: → Addressing the cover letter generically, such as “To Whom It May Concern,” can come across as impersonal. →Take the time to find the hiring manager’s name or, if unavailable, use “Hiring Manager” or the relevant department.

Generic Content: →Avoid using a one-size-fits-all approach. →Tailor your cover letter to the specific job by referencing the job description and company values. →Highlight experiences that directly relate to the skills and qualifications sought by the employer.

Including Irrelevant Details: →Focus on relevant professional experiences and skills. → Avoid delving into personal anecdotes or unrelated job experiences that do not contribute to showcasing your suitability for the Executive Assistant position.

Neglecting to Highlight Organizational Skills: →The role of an Executive Assistant heavily relies on organizational prowess and time management. → Failing to emphasize your ability to manage schedules, coordinate meetings, and prioritize tasks can be a significant oversight.

Overlooking Proofreading: →Spelling and grammatical errors can detract from your professionalism. →Always proofread your cover letter multiple times and consider using tools like Grammarly. →Additionally, having a colleague review your letter can help catch errors you might have missed.

Forgetting to Include Contact Information: →Ensure your name, phone number, and email address are clearly displayed at the top of the cover letter. →Accurate contact information is crucial for follow-up communication.

Using Informal Language: →Maintain a professional tone throughout your cover letter. →Avoid using slang or overly casual language, which can undermine your professionalism.

Remember to conclude with a strong closing statement that expresses your enthusiasm for the position and your eagerness to contribute to the company’s success. Keeping these points in mind will help you craft a compelling and professional Executive Assistant cover letter.

Top action verbs used in an Executive Assistant Cover Letter:

Utilize these action verbs to emphasize your efficiency and effectiveness in the role of an Executive Assistant:

→ Organized → Managed → Coordinated → Facilitated → Scheduled → Streamlined → Prepared → Supported → Executed → Prioritized

Key takeaways for a Executive Assistant Cover Letter:

1. Tailor the Introduction: Connect your administrative skills with the specific needs of the executive or team you’ll support.

2. Highlight Organizational Skills: Emphasize your proficiency in managing schedules, organizing events, or handling confidential information, supported by quantifiable examples.

3. Show Flexibility and Adaptability: Mention your ability to handle unexpected challenges and maintain efficiency under pressure.

4. Action-Oriented Language: Use verbs like “coordinated,” “managed,” and “optimized” to showcase your proactive approach to managing responsibilities.

5. Conclude with Assurance: Close with a confident expression of your readiness to contribute to the executive’s productivity and the company’s success.

1.How can I showcase my organizational skills in the cover letter?

Provide examples of your ability to manage schedules, prioritize tasks, and streamline processes. For example, “I successfully coordinated the CEO’s calendar, ensuring seamless scheduling and prioritizing key meetings, which improved overall productivity by 25%.”

2. Should I highlight my ability to handle confidential information?

Yes, confidentiality is crucial for an executive assistant. You can say, “My discretion in handling sensitive information has been integral in maintaining trust and professionalism, particularly during confidential board meetings and executive communications.”

3. How can I demonstrate my communication skills?

Use specific examples where your communication skills had a positive impact. For instance, “I drafted key communications for the executive team, ensuring clarity and consistency, which improved internal communication and aligned team efforts.”

4. Is it important to mention my problem-solving abilities?

Yes, problem-solving is a key skill for executive assistants. For example, “I efficiently resolved scheduling conflicts and logistical challenges during high-profile events, ensuring smooth execution and client satisfaction.”

5. Can I include my experience with travel and event planning?

Definitely. Mentioning your experience in this area can be crucial. For example, “I have coordinated international travel and organized large-scale corporate events, consistently meeting budgetary and logistical requirements.”

Table of Contents

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Written Samples

15 sample cover letters for executive assistant.

Are you an aspiring executive assistant looking to make a lasting impression on potential employers?

Crafting the perfect cover letter can be the key to unlocking exciting career opportunities.

Sample Cover Letters for Executive Assistant

In this article, we present fifteen meticulously crafted sample cover letters that showcase your skills, experience, and enthusiasm for the role.

These examples will serve as a valuable resource to help you stand out from the competition and land your dream job as an executive assistant.

Cover Letter One

Subject: Experienced Executive Assistant Seeking Position at [Company Name]

Dear [Hiring Manager],

With a proven track record of supporting high-level executives and managing complex administrative tasks, I am confident in my ability to contribute to the success of [Company Name] as an executive assistant. My five years of experience in the industry have equipped me with exceptional organizational skills, attention to detail, and the ability to anticipate the needs of busy executives.

In my previous role at [Previous Company], I successfully managed the calendars, travel arrangements, and correspondence for a team of five executives. I also implemented a new filing system that increased efficiency and streamlined document retrieval. I am proficient in various office software applications and have a talent for creating compelling presentations.

I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to the smooth operation of your executive team. Thank you for considering my application. I look forward to the possibility of discussing how I can support your organization in achieving its goals.

[Your Name]

Cover Letter Two

Subject: Dynamic Executive Assistant Ready to Make an Impact

I am writing to express my strong interest in the executive assistant position at [Company Name]. With seven years of experience supporting C-level executives in fast-paced environments, I have developed a keen ability to anticipate needs, manage multiple priorities, and ensure seamless operations.

My experience includes managing complex schedules, coordinating international travel, and serving as a trusted liaison between executives and internal and external stakeholders. I am known for my exceptional communication skills, both written and verbal, and my ability to handle sensitive information with the utmost discretion.

In addition to my administrative expertise, I possess strong problem-solving skills and a proactive approach to task management. I am confident that my combination of experience and skills make me an ideal candidate for the executive assistant role at [Company Name]. I am excited about the opportunity to contribute to your team and support your executives in achieving their goals.

Thank you for your time and consideration. I look forward to the opportunity to further discuss how I can contribute to the success of your organization.

Best regards,

Cover Letter Three

Subject: Highly Organized Executive Assistant Seeking New Challenge

I am excited to submit my application for the executive assistant position at [Company Name]. With over a decade of experience supporting senior executives in the [industry] industry, I have honed my skills in managing complex schedules, coordinating events, and providing exceptional administrative support.

In my current role at [Current Company], I have been instrumental in streamlining processes and implementing new systems that have increased productivity and efficiency. I am proficient in a wide range of office software applications and have a proven track record of learning new technologies quickly.

What sets me apart as an executive assistant is my ability to anticipate the needs of my executives and proactively address potential challenges. I am known for my exceptional attention to detail, strong organizational skills, and ability to remain calm under pressure.

I am confident that my skills and experience make me an excellent fit for the executive assistant role at [Company Name]. I am excited about the opportunity to bring my expertise to your organization and contribute to the success of your executive team.

Thank you for considering my application. I look forward to the opportunity to discuss further how I can support your organization in achieving its goals.

Cover Letter Four

Subject: Executive Assistant with Proven Track Record of Success

I am writing to apply for the executive assistant position at [Company Name]. With eight years of experience supporting senior executives in the [industry] industry, I have developed a strong foundation in providing high-level administrative support and managing complex projects.

In my previous role at [Previous Company], I was responsible for managing the schedules and communications for a team of six executives. I successfully implemented a new project management system that increased efficiency and improved collaboration among team members. I am known for my exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

In addition to my administrative expertise, I possess excellent interpersonal skills and the ability to build strong relationships with colleagues and stakeholders at all levels of an organization. I am confident that my combination of experience and skills make me an ideal candidate for the executive assistant role at [Company Name].

I am excited about the opportunity to bring my skills and experience to your organization and contribute to the success of your executive team. Thank you for considering my application. I look forward to the possibility of discussing how I can support your organization in achieving its goals.

Cover Letter Five

Subject: Highly Skilled Executive Assistant Ready for New Opportunity

I am excited to submit my application for the executive assistant position at [Company Name]. With over twelve years of experience supporting senior executives in the [industry] industry, I have developed a comprehensive skill set in providing exceptional administrative support and managing complex projects.

In my current role at [Current Company], I have been instrumental in implementing new systems and processes that have increased efficiency and productivity. I am proficient in a wide range of office software applications and have a proven track record of learning new technologies quickly. I am also skilled in managing budgets, coordinating travel arrangements, and planning high-level meetings and events.

What sets me apart as an executive assistant is my ability to anticipate the needs of my executives and proactively address potential challenges. I am known for my exceptional attention to detail, strong problem-solving skills, and ability to remain calm under pressure.

Cover Letter Six

Subject: Dynamic Executive Assistant Seeking New Challenge

I am writing to express my strong interest in the executive assistant position at [Company Name]. With over fifteen years of experience supporting C-level executives in fast-paced environments, I have developed a keen ability to anticipate needs, manage multiple priorities, and ensure seamless operations.

In addition to my administrative expertise, I possess strong leadership skills and a proven track record of mentoring and training junior administrative staff. I am confident that my combination of experience and skills make me an ideal candidate for the executive assistant role at [Company Name]. I am excited about the opportunity to contribute to your team and support your executives in achieving their goals.

Cover Letter Seven

Subject: Highly Organized Executive Assistant Ready to Make an Impact

Cover Letter Eight

Cover letter nine.

Subject: Highly Skilled Executive Assistant Seeking New Opportunity

Cover Letter Ten

Cover letter eleven, cover letter twelve, cover letter thirteen, cover letter fourteen, cover letter fifteen.

These fifteen sample cover letters demonstrate the diverse range of skills and experiences that executive assistants bring to the table.

By tailoring your cover letter to highlight your unique strengths and qualifications, you can make a compelling case for why you are the ideal candidate for the position.

When crafting your cover letter, be sure to research the company and position thoroughly, and use specific examples to illustrate how your skills and experience align with the requirements of the role.

With a well-written and persuasive cover letter, you can set yourself apart from the competition and increase your chances of landing an interview for your dream executive assistant position.

Resume Worded   |  Career Strategy

14 experienced executive assistant cover letters.

Approved by real hiring managers, these Experienced Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Experienced Executive Assistant
• Senior Executive Assistant
• Senior Administrative Coordinator
• Executive Administrative Assistant
• Administrative Assistant
• Alternative introductions for your cover letter
• Experienced Executive Assistant resume examples

Experienced Executive Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

By mentioning a specific accomplishment from a previous role, this sentence showcases the candidate's relevant experience and the value they could bring to the new company.

Demonstrating Technical Skills

This sentence emphasizes the candidate's proficiency with project management tools, which are crucial for an executive assistant role, and highlights the direct impact their skills have had on efficiency and communication.

Expressing Genuine Enthusiasm

Instead of using cliched phrases about passion, this sentence demonstrates genuine excitement about the company's initiatives and work culture, showing that the candidate has researched the company and is genuinely interested in the role.

Demonstrating Versatility

Stating the variety of roles you've filled in the past is a great way to show that you're flexible and adaptable. This is crucial for an Executive Assistant role, where you're often expected to cope with shifting priorities and unexpected tasks. So, if you've been a project manager, problem solver, or even impromptu IT support, don't be shy about it. Let the hiring manager know you're capable of wearing many hats with aplomb.

Highlighting Soft Skills

Don't underestimate the power of soft skills like remaining calm under pressure and quickly finding solutions. Emphasizing these skills shows your resilience and problem-solving abilities, which are essential for any role, but especially for an Executive Assistant who often has to deal with last-minute changes and high-stakes situations.

Showcase Results of Your Work

Sharing concrete examples of your achievements, like how you revolutionized an executive support system, provides tangible proof of your skills. This also puts your skills into context, showing recruiters how you can apply your abilities in real-world scenarios.

Highlight Leadership Skills

By mentioning that you spearheaded the integration of a new system, you're showing your ability to lead and make impactful changes. This tells me you're not just a follower, but someone who can take initiative and lead projects.

Express Enthusiasm for Company Mission

Linking your excitement for the job to the company's mission shows that you're not only interested in the role, but also the larger impact the company is making. This aligns your personal motivations with the company's objectives and hints at your long-term commitment.

Connect Your Skills to Company Needs

When you explicitly connect your skills to the company's needs, you make it clear that you're not just applying because you want the job, but because you know you can deliver. This convinces me that you've thought about how you can contribute to the company.

A Warm Closing

A friendly sign-off like "Warm regards" leaves a positive impression, and it's a small but important detail that adds a personal touch and shows your professionalism.

Connect with the company's culture

When you express a personal connection to the company's values, it shows you've done your homework and are likely a good fit for their team.

Show proactive skills as an executive assistant

Highlighting your forward-thinking actions demonstrates your ability to anticipate and meet the needs of executives, a critical skill in this role.

Display resilience under stress

Emphasizing your calmness and adaptability in high-pressure situations reassures employers of your capability to handle the unpredictable nature of the job.

Highlight your impact potential

Confidence in your ability to contribute significantly signals to employers that you're ready to take on challenges and add value.

End with a strong call to action

Expressing eagerness to discuss your fit for the role encourages employers to take the next step and invite you for an interview.

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Mentioning specific admiration for the company's commitment shows you're looking for a place where you can thrive and grow, not just work.

Showcase your executive support skills

Detailing your experience in managing schedules and administrative tasks directly relates to the core responsibilities of an executive assistant, making your expertise clear.

Emphasize your proactive nature

Stating your confidence in your abilities to contribute significantly demonstrates a proactive and positive approach to potential challenges.

Highlight your adaptability in high-stakes environments

Stressing your experience with confidential information and problem-solving skills suggests you're well-equipped for the dynamic and sometimes unpredictable nature of executive support.

Invite further discussion

Closing with an invitation to discuss your alignment with the company's needs reinforces your interest and proactive attitude toward securing the role.

Show enthusiasm for the executive assistant role and the company

Talking about your excitement for the job and respect for the company shows that you're not just looking for any job. You want this one specifically, which means you're more likely to be passionate and dedicated.

Highlight your problem-solving skills as an executive assistant

Your cover letter becomes stronger when you share examples of how you've solved problems before. This shows you're not just good on paper but also in action, which is what companies need.

Emphasize the value of proactive thinking in professional environments

Sharing how your forward-thinking approach has benefited your current or past employers proves that you can handle the challenges of a demanding role while driving continuous improvement.

Demonstrate your ability to foster teamwork and collaboration

When you mention your skill in working with others and organizing team events, it tells me you're someone who doesn't just work well in a team but actively contributes to creating a positive team environment.

Express gratitude and eagerness to further discuss your fit for the role

This polite closing shows your good manners and reiterates your interest in the role, making me more inclined to want to speak with you further.

Senior Executive Assistant Cover Letter Example

Showcasing leadership.

For a Senior Executive Assistant role, you're expected to take on more responsibilities, often including managing other assistants. If you've successfully managed a team of executive assistants, it's a great idea to highlight this in your cover letter. It demonstrates your leadership skills and ability to improve efficiency, both of which are highly valued in a senior role.

The Power of Anticipation

Talking about your ability to anticipate needs and stay two steps ahead is a smart move. It shows your proactive nature and strategic thinking, which can set you apart from other candidates. In a high-level executive assistant role, being able to anticipate needs is crucial to ensure that everything runs smoothly.

Express admiration for the company's values

Showing genuine appreciation for a company's achievements and goals can make your application more memorable and personal.

Demonstrate attention to detail

Your ability to manage complex tasks efficiently is a key strength for a senior executive assistant, and mentioning specific examples makes your claim more credible.

Value of building relationships

Illustrating your skill in forming strong connections highlights your interpersonal abilities, critical for liaising between executives and other stakeholders.

Convey your enthusiasm for the role

Expressing excitement about contributing to the team reflects your motivation and dedication, traits highly valued in any senior role.

Asking for the opportunity to explore how you can support the company's success shows initiative and a proactive approach to your career.

Show your executive assistant experience

Highlighting your years of experience right away tells me you're not new to this job. This sets a strong foundation for the rest of your letter.

Detail your project management skills

Talking about organizing an executive retreat shows me you can handle big tasks without getting lost in the details.

When you mention what draws you to the company, it shows you've done your homework and you care about more than just a paycheck.

Emphasize your interpersonal skills

Skills in building good relationships are crucial for a senior executive assistant. This tells me you'll fit in with the team and handle clients well.

Express your eagerness to contribute

Ending with your desire to discuss your role in the company's success tells me you're proactive and not just waiting for an opportunity to come to you.

Connect your passion with the company's mission as a senior executive assistant

Linking your career passion to the company's goals shows you have a deep understanding of what the company does and that you're likely to be highly motivated and engaged in your work.

Showcase specific achievements relevant to the senior executive assistant role

By mentioning a specific success story, you make it clear what you're capable of achieving, which helps me picture what you could do in this role.

Highlight your attention to detail and anticipation skills

Detailing your ability to foresee and address challenges before they become issues proves you're not just reactive but also strategic, a critical trait for a senior executive assistant.

Emphasize your excitement to contribute to company goals

Expressing eagerness to support the executive team's success signals that you're not just after personal achievement but are genuinely interested in contributing to the company's overall goals.

Reaffirm your fit and desire to support the company's success

Closing by underscoring your belief in your fit for the role and eagerness to contribute demonstrates confidence and a strong alignment with the company's objectives, making you an attractive candidate.

Senior Administrative Coordinator Cover Letter Example

Demonstrate impact.

Specific examples of your impact, like leading a team to improved efficiency, demonstrate your capabilities. This shows recruiters that you're not just doing tasks - you're making a difference.

Exhibit Problem-Solving Abilities

By mentioning that you implemented a cost-saving system, you're proving that you can identify problems, find solutions, and drive beneficial change. This reassures me that you're a proactive problem-solver.

Align Your Experience with Job Requirements

Linking your past experience with the demands of the role shows that you understand the job and have thought about how your skills can be applied. This tells me that you're not applying blindly, but have considered how you can succeed in the role.

Express Alignment with Company Culture

Expressing your appreciation for the company's culture shows that you've researched the company and understand its values. This suggests to me that you're likely to fit well within the company's environment.

Choose a Polite Closing

Ending your letter with a polite "Best regards" signals professionalism and leaves a lasting impression. This simple act of courtesy can set you apart from other candidates.

Executive Administrative Assistant Cover Letter Example

Show your passion for the company's mission.

Explaining why you're drawn to the company highlights your interest in more than just the job. It shows you've done your research and are aligned with the company's values.

Highlight process improvements

Describing specific ways you've made tasks easier or more efficient illustrates your initiative and the tangible benefits you bring to a team.

Your ability to manage tasks efficiently is crucial. Praised organizational skills suggest you can handle the demands of supporting executive teams well.

Value teamwork in your executive assistant role

Emphasizing teamwork skills indicates that you understand the importance of collaboration in achieving company goals, making you a preferable candidate.

Express eagerness to contribute

A strong closing statement reiterates your interest and readiness to discuss how you can support the company's objectives, inviting a further conversation.

Administrative Assistant Cover Letter Example

Highlight your admiration for the company.

Mentioning your respect for the company's values upfront shows me you're likely to be a committed and enthusiastic team member.

Showcase your organizational impact

Quantifying your achievements, like saving the company money, makes your contributions tangible and memorable.

Value professional growth opportunities

Expressing excitement about learning and growth tells me you're looking to build a career, not just fill a position.

Discuss your teamwork and communication strengths

Being a strong communicator and good at building relationships is key for an administrative assistant. It assures me you can navigate office dynamics effectively.

Close with a forward-looking statement

Your closing line should make it clear you're eager for a dialogue about how you can make a difference. This tells me you're ready to take on challenges.

Show excitement for the administrative assistant role

When you express genuine enthusiasm for the company and explain why you admire it, you make a strong first impression. It shows you have done your research and are genuinely interested in being part of the team.

Quantify your administrative achievements

Giving specific numbers to highlight your past successes, like reducing response times or improving satisfaction scores, clearly shows the positive impact you can bring to the role. It helps me see your potential value to our team.

Highlight soft skills in your administrative assistant application

Mentioning your ability to remain composed and build strong relationships emphasizes important soft skills that are crucial for an administrative assistant. It indicates you can handle the pressures of the job while maintaining a positive workplace environment.

Connect your skills to the company’s goals

By aligning your abilities and enthusiasm with our mission, you demonstrate a deep understanding of our needs. This suggests you will be a committed and proactive member of our team, dedicated to enhancing our customer experience.

End with a strong, polite closing

Thanking the hiring manager for considering your application and expressing eagerness to further discuss your fit for the role wraps up your letter on a polite and positive note, leaving a lasting good impression.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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• Virtual Assistant Cover Letter Guide
• Warehouse Manager Cover Letter Guide

Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.