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Email Cover Letter Examples and Formats

What to Include in Your Email

How to format an email cover letter, email cover letter examples, cover letter articles and advice.

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An email cover letter includes all the essential elements of a hard copy cover letter and serves the same purpose: to impress the hiring manager and convince them to bring you in for an interview.

It’s essential to follow the employer's instructions so that you don’t wind up bounced from contention because of a technicality. You might be asked to send your cover letter in the body of the email or as an attachment, or to add a specific subject line, or to send it as a specific file type, e.g., a Word document or PDF.

Cover Letter Salutation

It’s best to address your letter to a specific person, instead of using a generic salutation like "To Whom It May Concern" or "Dear Sir or Madam." These can look unprofessional and like you didn't make an effort.

Cover Letter Body

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. This section of your cover letter includes:

• First paragraph: Why you are writing. It is "the grab," your chance to grasp your reader by the collar and get his attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate suitability for the position.
• Second paragraph: What you have to offer the employer. It is your hook where you highlight examples of the work you’ve performed and the results you’ve achieved. Draw on your key competencies from your resume, though don't copy it word for word. Bullet points in this paragraph are effective in drawing your reader's eye to your successes.
• Third paragraph: Your knowledge of the company. Show that you did your research and know something about the business and how you can contribute to its mission.
• Fourth paragraph: Your closing. Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.
• Address an Email Cover Letter : Make sure your cover letter and other materials get to the right place – and make a good impression when they get there.
• Email Cover Letter Subject Line Examples : The subject line is the first thing a hiring manager will see when they look at your email. Make yours count.
• Email Cover Letter Salutation Examples : Confused about how formal or informal to be in your salutation? These tips will help.
• Email Cover Letter Closing Examples : Keep it professional all the way through, with these cover-letter ready closers.

Most cover letters follow the same basic format, but the contents will be very different, depending on your goals and circumstances. These templates cover a wide range of situations, from a cold email inquiring about job openings to an internal job promotion cover letter to a job transfer request.

• Email Cover Letter Sample
• Sample Email Cover Letter Inquiring About Job Openings
• Sample Email Cover Letter - Part-Time Job
• Sample Cover Letter - Referred by a Contact
• Sample Email Cover Letter - Summer Job
• Sample Email Message - Volunteer Position
• Sample Formatted Email Cover Letter Message
• Job Promotion Cover Letter
• Job Transfer Request Email Message
• Job Transfer Request Email Message - Relocation

Whether you’re looking for your very first job or making a career change to something new and different, there are certain guidelines that can help you create a cover letter that sells your experience. For example:

• Write a customized cover letter for every job opening . You may develop your own cover letter template to help you get started, but be sure to tweak it every time so that it’s a perfect fit for the role’s requirements.
• Include keywords in your cover letter . Analyze the job listing, looking for keywords that describe the job duties and the experience and skills required to fulfill them. Then, use those words in your cover letter and resume. It will help you get past the applicant tracking system and to a real human being who can call you for an interview. 
• Proofread, proofread, proofread. Pay special attention to the name of the hiring manager and the company and its products. Then, ask an eagle-eyed friend to give your cover letter one last review before hitting “send.” 

Related Articles

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• Cover Letter

Email Cover Letter: 5 Samples & Writing Guide + Expert Tips

How do you write an email cover letter? Should you format it differently? Should you attach it? See 5 examples for different jobs to write a cover letter email that gets results.

Should you attach a cover letter to your email? Or should you write a cover letter in the body of your email?  It’s a real dilemma. But email covering letters are the new norm. Learn how to make it right.

In this guide:

• How to write a cover letter email that gets noticed.
• Why cover letters in emails should be short and snappy.
• Five great email cover letter templates for different jobs.
• Tips and examples to help you write the best letter in the stack.

Save hours of work and get a cover letter like this. Pick a template, fill it in. Quick and easy. Choose from 18+ cover letter templates and download your cover letter now.

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I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

This guide focuses on actionable examples . Need more detailed step-by-step instructions for sending a job application email? See our guide: Emailing a Resume to Get a Job: Resume Email Samples

Need all the steps to write your cover letter fast? Check our step-by-step guide on  how to write a cover letter .

How to Write an Email Cover Letter

You’re 40x more likely to get hired, if you apply directly to the hiring manager. But only 0.14% do it! The rest go through job boards and career sites. That’s from a study of 55 million applications !

Applying for a job via email will only work if you get your message across fast . Don’t make the manager open two attachments, one with a resume and another with a traditional cover letter. Write your cover letter in the email body so she can see your value right away.

Email cover letter format:

• Put your name in the subject line. Otherwise how will they find you later?
• Add the job title to the subject line and first line of your email.
• Use the 3-paragraph cover letter format , but keep it short and snappy.
• Find resume keywords in the job ad.
• Include one big achievement relevant to the job.

Expert Hint: Don’t forget to attach your resume to the cover letter in your email! Forgetting to attach your resume is a massive rookie mistake!

Need examples? This email cover letter sample is for a job that wants skills in raising revenue and cutting costs:

Sample Email Cover Letter for Professionals

Subject line: Project Manager PMP Stacy Anne Fetter Seeks position with Upwird IT (Job ID #77781)

Dear Mr. Holt,

I’ve attached my resume for the Project Manager position at Upwird.

I’m a Project Manager and PMP with 6+ years of experience. I cut costs 27% and raised revenue $450,000 in 7 months at Doherty-Welman Inc. I’m excited about the great Project Manager opening you’re offering. I know you’re looking for a candidate who can handle Lean training, project scheduling, and standardized work.

I’d love to share my achievements in those areas, including cutting costs $1.2 million with work standardization. Can we schedule a call to discuss?

Best Regards,

Stacy Anne Fetter

Project Manager PMP

linkedin.com/in/stacyannezfetter

[email protected]

812-241-4445

Why does that work?  Because it’s quick and easy to read. Plus, it teases the exact qualities Mr. Holt wants.

This next cover letter email sample is for a job that wants a software engineer. He or she must have a track record of excellent video game design:

Sample Cover Letter Email for Computer Science

Subject line: Software Engineer Carl Espinar Seeks position with BlockBinners (Job ID #72234)

Dear Ms. Gallardo,

I’ve attached my resume for the software engineer position at BlockBinners.

I’ve been a huge fan of your podcast for 5 years. I’ve studied your approach to game development religiously. I credit your ideas with my success at GameSezzl, where I was an integral part of the team that made 2nd runner up for a Game Developers Choice Award.

With 5+ years of experience in game design, C++, and Java, I think I’d make a great addition to your team. Could we set aside some time to talk next week?

Carl Espinar

Software Engineer

linkedin.com/in/carlzespinar

[email protected]

carlzespinar.com

402-871-0787

See the value?  You proved your skills so fast the manager got vertigo.  Even if she skims. 

Our next email cover letter example targets a job that wants a graphic designer. The perfect candidate has done great work for high-end clients.

Sample Email Cover Letter for Creatives

Subject line: Graphic Designer Sheryl Hood Seeks position with Ash-Litski (Job ID #72643)

Dear Mr. Cho,

I’ve attached my resume for the graphic designer position at Ash-Litski.

I’m an energetic graphic designer with 6+ years of experience. I’ve delivered logos and designs for web, print, and TV spots for clients like Arby’s, HP, Microsoft, Apple, and Walmart. In the past 5 years I’ve created 1,000+ high-impact designs—one of which received an AIDA award.

I’m so enthusiastic about working for Ash-Litski. Your client list and philosophy of hiring smart people and following their lead is refreshing. Can we set up a call?

Sheryl Hood

Graphic Designer

linkedin.com/in/sherylzhood

[email protected]

sherylzhood.com

302-983-9891

Can’t miss.  They want skill and high end clients. You just demonstrated both. This cover letter email sample aims for a job that needs a sales executive. (Must have a background of improving ROI.)

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

CREATE YOUR COVER LETTER NOW

Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

Sample Cover Letter Email for Executives

Subject line: Sales executive Tim Lukacs Seeks position with Dalton-Oort Global (Job ID #87723)

Dear Ms. Smith,

I’ve attached my resume for the sales executive position at Dalton-Oort Global.

Selling a great product is the first rule of sales. Dalton-Oort’s medical solutions solve massive, real problems. I believe your KardioSpy wearable ECG will revolutionize the medical industry. Even though I raised ROI 30% at Karma Microsystems through a program of training and outreach, I believe I could do so much more if motivated by products like yours.

I’ll be in New York next week. Could we set aside some time to meet and discuss your sales goals for the next ten years?

Kind Regards,

linkedin.com/in/timzlukacs

[email protected]

504-908-3037

First rate.  That letter sells exactly what they need. And does it quick.

This next email cover letter example is for a marketing intern. She must know how to run podcasts and assist with digital marketing campaigns.

Sample Email Cover Letter for Internships

Subject line: Marketing BS Heidi Parker seeks internship with Maunterz Inc. (Job ID #09912)

Dear Mr. Zimmer,

I’ve attached my resume for the marketing internship at Maunterz Inc.

I’m a marketing specialist and recent graduate of New Mexico State University, with a BS in Marketing. At school, I built and managed the student business podcast and created a digital marketing campaign that raised $14,000 for cancer research.

I’ve been following Maunterz Inc’s work for the past few months and I think your internship has a great mix of responsibility and training. Could we set up a call?

Heidi Parker

Marketing Specialist

linkedin.com/in/heidizparker

[email protected]

505-251-5424

Pow.  Quick, zappy, and personal. Plus, that “$14,000” grabs the eye.

Expert Tip: You don’t need copious address info at the top and bottom of an email cover letter. Just add your phone and email. Add LinkedIn and a portfolio site if you have them.

With ResumeLab’s resume builder you’ll write your resume in a flash. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, highlight your skills in just a few clicks. You’re the perfect candidate and we’ll prove it. Just pick one of 21 resume templates and get started now .

For an email cover letter that makes your phone ring:

• Make your cover letter email much shorter than a traditional letter.
• Get to the point right away: why you love the job and your best selling point.
• Use one big achievement in your letter to make them want to read your resume.
• Don’t attach a PDF cover letter when you send a cover letter in an email.
• Sending a cover letter as an email can boost your hiring chances 40x.

Need more cover letter resources? See:

• Free MS Word Cover Letter Templates
• Cover Letter Header Templates and Examples
• General Cover Letter That’s Not Generic
• Free Google Docs Cover Letter Templates
• What to Include in a Cover Letter
• What to Write in an Email when Sending a Resume .

Got questions on how to write a great email cover letter? Want more great email cover letter samples? Leave a comment. We’re happy to reply.

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Having published over 200 career-advice articles, Tom Gerencer is a career expert who covers the whole array of job-seeking topics for people at all career stages, from interns to C-suite members. His insights, commentary, and articles reach over a million readers every month. With inside knowledge of key industry players and in-depth research, Tom helps job seekers with advice across all professions and career stages.

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Email Cover Letter Samples

In today's competitive job market, your email cover letter is often your first and only opportunity to make a strong impression on a potential employer. Crafting a compelling cover letter can be the difference between securing an interview and your application getting lost in the shuffle. To help you put your best foot forward, we've compiled a range of real-life email cover letter examples and essential tips to guide you through the process.

These examples, adapted from real job seeker emails, showcase a variety of styles, from "salesy" to "direct and to the point," ensuring you can find a template that aligns with your personality and the specific job you're applying for. Remember to include these key elements as you tailor your email cover letter:

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.

Don’t:

• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!